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Community event trading licence

If you wish to trade at a recognised community event you will need to apply for a community street trading event licence.

Licence summary

A community event is one that is organised by a community group, defined as one which is based within the boundaries of the borough and is self-funding, run by volunteers, and/or established to benefit residents' groups, business groups or charities. A licence will be required if you are organising or taking part in the event and any display from which goods or services are bought or sold is on, or within, seven metres of the highway.

A community street trading event licence, administered by the Regulatory Services team, is granted in accordance with the:

What you need to know before applying

The following conditions will apply for the grant of a community street trading event licence:

  • you must be over 17 years of age to hold a licence
  • you must provide specific information, including details of the street you wish to trade on and the days and times you wish to trade
  • you may also be required to provide two photographs of yourself
  • the licence will apply for the duration of the event
  • the use of electrical generators at any display must be approved by Hillingdon Council before use
  • the licensee is responsible for ensuring that the trading area is kept free of litter and rubbish during hours of trading

The authority may refuse a licence if any of the following grounds exist:

  • there isn't enough space in the street you wish to trade in, without causing interference or inconvenience to street users
  • you are unsuitable to hold a licence due to any previous convictions or for other reasons
  • you have previously failed to pay fees due under another street trading licence or have failed to use a previous street trading licence

Application evaluation process

Under certain circumstances, if certain grounds for refusal exist, the council may still award a licence, eg for fewer days than required, or to allow trade in certain items. The council will either grant the application or serve a notice on you within a reasonable time.

The notice will be served if the council intend to:

  • refuse the application
  • grant it on different terms than those applied for
  • confine trading to a particular place in a street
  • vary conditions of a licence
  • revoke a licence

The notice will detail the reasons for their decision and state that within seven days of the notice you can request in writing the opportunity to make representations.

How to apply

Forms to download, print, and post

Once the application form is complete, email, post, fax or hand-deliver it to the Regulatory Service Team. Please note that we cannot process your completed form until we are in receipt of the current fee. If you wish to pay by cheque, please make it payable to the London Borough of Hillingdon. Alternatively, the fee may be paid over the telephone using a credit or debit card.

Fees and charges

What happens next

If your application is not processed by the local authority within the timescales stated tacit consent applies. This means that you will be able to act as though your application is granted if you have not heard from the Local Authority by the end of the target completion period. If we have not contacted you, please get in touch with us. You can do this online if you applied through Business Link or contact the Licensing Service Team.

Please note, that tacit consent will only apply for applications that you submit electronically or when your business can show proof of delivery from a post office or recognised courier.  

Target completion period

Application

Processing Times

Tacit Consent

Application for a Community Street Trading Event Licence

60 calendar days

Yes

Application to change a Community Street Trading Event Licence

90 calendar days

Yes

Renewals

You should submit the application for renewal of your licence no later than two months before the expiry date of the licence. Renewals applications received less than two months prior the expiry date of the licence will be rejected and you will be asked to apply for a new licence.You and your employed assistants will be asked to provide documents with your application form.

We will need to see:

  • a copy of a valid passport with work permit (if applicable)
  • proof of address
  • national insurance number
  • £2 million public liability insurance cover and
  • two passport photographs

Failed application redress

Please contact the Regulatory Service Team in the first instance. If you wish to appeal a decision of the council, you may appeal to Uxbridge Magistrates' Court within 21 days of the date you were notified of the decision. You may appeal the decision of the Magistrates' Court to the local Crown Court.

Licence holder redress

Please contact the Regulatory Service Team in the first instance. If you wish to appeal a decision of the council, you may appeal to Uxbridge Magistrates' Court within 21 days of the date you were notified of the decision. You may appeal the decision of the Magistrates' Court to the local Crown Court.

Consumer complaint

We would always advise that in the event of a complaint, you make the first contact with the trader, preferably in the form a letter (with proof of delivery). If that has not worked and you are located in the UK, Citizens Advice consumer service will give you advice. From outside the UK contact the UK European Consumer Centre.

Other redress

Should you need to complain about, for example, noise, pollution, etc. or should one licence holder have cause to complain about another, please contact the council's contact centre in the first instance.

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Article utilities:  Bookmark and Share Print Print this page Last updated: 12 Jul 2017 at 10:32