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Data protection

Information about the Data Protection Act, personal data and the council's compliance with the Act.

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The Data Protection Act 1998 regulates the processing of personal data. It requires that organisations process your personal data transparently and in line with good information handling rules.

We will not disclose your information to third parties for marketing purposes and your data will be secure and confidential at all times.

All personal information is kept secure and confidential at all times and is only held as long as necessary or as required by law.

Personal data

The Act applies to 'personal data'. This is any information, which identifies a living individual and includes any expression of opinions about an individual or an organisation's intentions towards an individual.

The personal information that you provide us with will be processed according to the Data Protection Act 1998, other relevant legislation and the guidelines we have set for our staff.

Fair Processing Notice [41kb]

We will not disclose your information to third parties for marketing purposes and your data will be secure and confidential at all times.

All personal information is kept secure and confidential at all times and is only held as long as necessary or as required by law.

The Data Protection Act 1998 gives individuals a right of access to their personal data. This is known as the right of subject access.

What personal data does the council hold and what is it used for? [132kb]

Access to your information

You have the right to request a copy of the information that we hold about you.  If you would like a copy of some or all of your information, please visit our Access to Information page for further details.

How does the council ensure my privacy is protected?

How we store and use your personal data is governed by the Data Protection Act 1998 and other legislation.

We also follow the best practice principles for the way public bodies store and share information, laid out in the Caldicott Report 1997 and the Caldicott Review 2011:

  1. A formal justification of purpose is required prior to sharing information.

  2. Identifiable information is to be transferred only when absolutely necessary.

  3. Information should be limited to the minimum required only.

  4. Access to information should be on a need-to-know basis only.

  5. All staff to understand their responsibilities in sharing information.

  6. All staff should comply with and understand the law.

  7. The duty to share information can be as important as the duty to protect a person's confidentiality.

When we share information with external partners, we are restricted by agreed protocols.  We currently have two information sharing protocols with health and social care services and crime and anti-social behaviour agencies.

More information:

Hillingdon Council Privacy Notice [200kb]

Hillingdon Council Privacy Notice - Births [10kb]

Hillingdon Council Privacy Notice - Mortality Records [11kb]

We also have information sharing agreements with organisations, government agencies, local government and contractors that work in partnership with the council.

The council has the following in place:

 

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Article utilities:  Bookmark and Share Print Print this page Last updated: 26 Oct 2017 at 09:00