How to address the Mayor, mayoral protocol details and the role and position of the Mayor of Hillingdon.
The Mayor is the First Citizen of the London Borough of Hillingdon. During his term of office, he has a specific role to play for the local authority, as does every Mayor in the U.K.
Many of the rules and regulations that govern the actions of the Mayor are passed by Parliament.
The Mayor's office is apolitical and he represents the Council at many civic and ceremonial events in Hillingdon and in other boroughs.
The Mayor's attendance can add weight to special events organised by Hillingdon based voluntary and resident groups, charities, faith groups, schools, colleges, universities, statutory bodies and businesses.
The Mayor has statutory precedence as First Citizen of the London Borough of Hillingdon, i.e. he ranks immediately after Members of the Royal Family, who always take precedence.
As First Citizen, the Mayor takes precedence over any other guest, no matter their title, role or responsibility at functions and events in Hillingdon not attended by Members of the Royal Family.
The exception is when Her Majesty's Lieutenant (or a Deputy Lieutenant acting for the Lord Lieutenant) is attending in his/her official capacity representing the Sovereign or when any other person is present as the Sovereign's representative.
At a function, say a luncheon or dinner, unless Royalty (or representative) is present, the Mayor should be placed to the immediate right of the person presiding. It is customary for those present to rise when the Mayor enters and leaves.
Mode of address
The description for the purpose of printed matter or announcement is "The Worshipful the Mayor of Hillingdon, Councillor Allan Kauffman" and when the Mayoress is also present"The Worshipful the Mayor and Mayoress of Hillingdon, Councillor Allan Kauffman and Mrs Lynne Kauffman.
The correct manner of address for the Mayor is "Mr Mayor" and for the Mayoress,"Mayoress".
The Mayor normally wears his chain and badge of office at functions and events held within the Borough.
It is not normal for the Mayor to wear his robes at non Civic occasions, except in special cases or when the Mayor is visiting a school and it is considered desirable for the children to see their First Citizen so attired.
Time of arrival
Unless otherwise requested, the Mayor can be expected to arrive approximately 10 minutes before the time of a luncheon or dinner; and five minutes before a meeting or similar function. He should be met at the door by some responsible person and escorted to the room where the function is being held.
Photographs and videos
With their permission photographs and videos of the Mayor/Deputy Mayor attending functions and events can be taken but these must not be used for personal or commercial advertisement purposes.
It is advisable that you contact the Mayor's Office of your intention and seek permission beforehand.
The Mayoral car should be able to draw up without hindrance at the entrance to the building in which the function is taking place. Arrangements for parking the car near the entrance should be made.
If the Mayor or Deputy Mayor is required to preside at a meeting and/or make a speech, their agreement should be sought in advance. If a speech or toast is involved, then an appropriate speech or guidance notes should be provided at least five days before the function.
The Deputy Mayor, Councillor Catherine Dann
The above notes apply to the Deputy Mayor, Cllr Catherine Dann except that her title is "The Deputy Mayor of Hillingdon". She is referred to as "The Deputy Mayor" or in speech "Deputy Mayor".
When the Deputy Mayor is attending a function in place of the Mayor, she should be accorded the same precedence due to the Mayor, and all relevant advice in the above text should be granted to her.
The Chief Executive
If the Chief Executive attends a function with the Mayor, he should be placed next to the Mayor or only separated from him by the principal guest.