Civic Centre Committee Room Booking request form

Please note this booking form does not guarantee your booking, once we receive your form we will check room availability and get in touch with further details and all relevant costs. Please note payment for your room booking will need to be paid in full at least one month in advance of your booking, confirmation will be sent once payment is made in full.


TERMS AND CONDITIONS

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Thank you for booking a function with us. Below are the basic conditions for function hire. There are more detailed terms and conditions available. All clients must abide by these terms.

• Bookings cannot be sublet or made by one person or organisation on behalf of another. Any booking found to be sublet will be cancelled without notice and no refund made.
  
• The times you book must include set up and pack up time.
• Please leave the room laid out as you found it. Additional cleaning, clearing and repairs will be charged for.
• All rubbish to be cleared by the hirer/caterer before leaving the building.
• Please always abide by the instructions of any duty staff who are working during your hire.
• Please familiarise yourself with the position of fire exits, and the assembly point.
• All bookings are charged at the rate agreed at Cabinet in February this year and are published on the Council's website as the Fees and Charges appendix to The Council's Budget - Medium Term Financial Forecast for the year the booking is in.
• Once your booking is confirmed with full payment and acceptance of terms, it is not possible to change the date(s) of your booking.
• In the event of cancellation up to 48hours prior to the booking date, you will be fully refunded otherwise the payment is non-refundable.
• Additional hours may be requested after confirming your booking. This is subject to availability of spaces and equipment.