Postal and proxy voting

You may opt to vote by post or by proxy and you can set this up at any time in advance of an election - you do not need to wait for an election to apply.

If you want to vote by post, you must be registered individually

Postal votes are available to anyone who wants one provided they are on the Register of Electors. You may set one up on a permanent basis or one temporarily for a specific election. You can also have one set up for a specified period (ie whilst a student is away at university).

Postal votes are normally sent out 11 working days in advance of an election being held which gives the elector ample opportunity to fill out the ballot paper and return it to the Civic Centre before the close of poll on election day.

Applications for postal votes need to be received at the Electoral Registration Office  (Hillingdon Council, Phase II, Civic Centre, High Street, Uxbridge, UB8 1UW) by 5pm on the eleventh working day before an election is held in order that they are valid for that election. For proxy votes the deadline is six days before polling day.

Rules for postal voting

Over recent years the number of electors in England choosing to vote by post has grown rapidly. The residents of Hillingdon have followed this national trend and now over 28,000 electors are registered as postal voters.

However, following public concern that the postal and proxy voting process could be open to abuse, the government has decided to introduce new security arrangements. As a result, changes in the law now require electors who wish to vote by post or proxy to provide their date of birth and a specimen of their signature.

To register to vote by post, or for more information, visit Your Vote Matters.

Proxy voting

Proxy voting means that if you aren't able to cast your vote in person, you can have someone you trust cast your vote for you. Only electors who are (or are applying to be) registered individually are entitled to apply to vote by proxy.

In addition, the person you wish to appoint as your proxy can only act as proxy if they are 18 and are (or are applying to be) registered individually. A person cannot be a proxy for more than two people at any one election or referendum, unless they are a close relative. Long term applications need to be supported by a professionally qualified person.

Visit Your Vote Matters for more information and to download an application form.

After completing the right form, you'll need to print it, sign it, and send it back to us. The deadline is usually 5pm, six working days before the poll.

If you have appointed someone to vote on your behalf and they wish to do so by post, please email to request a postal proxy form. This needs to be received at the Civic Centre 11 working days before an election.

Page last updated: 16 May 2022